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Tuesday, July 08, 2008

Dow Water Solutions - Communications Assistant

Public Affairs - Designed Polymers

Location-Edina

As a Communications Assistant, the desired candidate, based in Edina , Minnesota , will support the Brand & Communications Leader for the Water Solutions business portfolio. In this role, the candidate will help manage communications projects, tradeshows/customer events and other administrative details for the Brand & Communications Leader. The candidate will also coordinate team management /Human Resources activities and will help oversee all budget administration for the portfolio. As part of the specialized nature of the role, the candidate will support numerous projects related to product/marketing communications, as well as employee communications for the business portfolio.

The Communications Assistant will provide support to the Marketing Communications Manager and the global marketing team as needed.

Examples of the communications activity the candidate will help be involved with, include:
  • Budget/Communications Purchasing — Collect written estimates from agencies on all projects, generate purchase orders, oversee invoices, and manage year-end closing. Interact with various suppliers and agencies to ensure they follow Dow purchasing procedures.

  • General Project Management — Coordinate numerous projects related to internal and external communications across the global business portfolio, such as confidential announcements, presentations, press materials, and events.

  • Trade Shows/Customer Events — Coordination for major customer or industry events, including hotels, customer events arrangements (suites, food, entertainment, gifts, etc.), registration, collecting leads, booth supplies, etc.

  • Sales Promotional Items — Work with suppliers to get samples and estimates, provide logos, place orders, arrange shipping, etc.

  • Literature — Prepare files for the Dow Literature Archive, upload digital files and manage content on the business’ folders in Literature Archive system. Coordinate printing of literature, arrange warehousing, place literature orders and arrange/coordinate mailings.

  • Routings — Initiate and track all routings, then combine/compile edits. Coordinate routings with executives and business leaders. Collect, track and merge edits/revisions. Proofread and check for accurate trademark usage.

  • Mailings — Manage internal and external mailings, including running customer and employee distribution lists, formatting/de-duping lists, selecting and ordering envelopes, making postage arrangements, sending the mailing internally or instructing Dow suppliers on how to send, collecting non-deliverables and updating lists accordingly.
  • To fulfill these responsibilities, the ideal candidate needs to be able to demonstrate initiative, interpersonal effectiveness, learning, teamwork, and mathematical, technology and e-communications skills.

    Qualifications

    EDUCATION/CERTIFICATION REQUIREMENTS:


    High School Diploma is required, prefer a 2 or 4-year degree in business, marketing or communications, and/or 3-5 years of prior experience. Experience on the following systems is helpful, but not required as they can be learned on the job and via training: MS Office & Outlook and Literature Archive (Documentum).


    COMPETENCIES:


    INITIATIVE: Candidate must possess ability to independently manage multiple, deadline-sensitive projects at a time with confidence and professionalism. Results focused, detail oriented, capable for handling complexity and multiple projects and deadlines.

    INTERPERSONAL EFFECTIVENESS: Ability to work with outside suppliers and agencies related to purchases and project management. Ability to interact professionally with senior leadership and protect confidentiality related to business and personnel matters. Negotiating skills for discussing time and dollar constraints with internal partners and external suppliers.

    LEARNING: Strong computer skills, willingness to learn new systems and processes.

    TEAMWORK: Able to deal with many kinds of people in a positive, collaborative way, including employees in Research & Development, Technical Support & Development, Marketing and Sales, Finance and Legal/Trademark, Business leadership, Admins supporting these individuals, as well as outside suppliers.

    TECHNOLOGY/E-COMMUNICATIONS: Must be comfortable with learning and using new software and working in a web environment.

    MATHEMATICS: Must be comfortable managing financial info for budgets and cost centers with significant purchasing activity.

    Click here to apply, job number - 0801811