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Monday, April 13, 2009

University of Minnesota - Events Coordinator - Prin Ofc & Admin Specialist

R ** This position is represented by AFSCME Clerical Bargaining Unit. Dues or Fair Share deduction will be made. **

Required Qualifications:
High school graduate/GED and at least two (2) years of office and administrative experience working in a communications, marketing, public relations, hospitality management or related area. Relevant training/education may be substituted for some of the experience.
Must have experience with event planning and coordination.
Experience with MS Office Suite.

Preferred Qualifications/Selection Criteria:
Demonstrated interest in the environment.
Willing to work a flexible schedule.
Strong project management and organizational skills.
Must be detailed and task-oriented.
Ability to independently coordinate projects and effectively carry out implementation plans.
Ability to thrive in a small, team-oriented office and be a self-starter.
Strong written and verbal communication skills.  
Logistics:
Reserve venue
Set-up and maintain registration or RSVP system
Arrange necessary catering, AV, entertainment, d├ęcor, promotional items, etc.
Track/submit invoices and budget
Print nametags and other on-site materials
Create staff/volunteer schedule
Order promotional items
Manage exhibitors, as necessary
Work with CPE, as needed
Track all IonE events and report updates at staff meetings
Be onsite at events for questions and trouble-shooting purposes

Content/Speakers:
Brainstorm and propose new ideas
Survey researchers, fellows, etc.
Track and study competitive events
Assist with agenda
Contact potential speakers and participants
Confirm speaker details, seminar title, bio, AV needs, etc.
Book travel/hotel arrangements
Send thank you notes

Promotion:
Submit event details to free internal and external calendars
Provide information to Marketing & Communications Manager and Senior Editor for advertising, press releases, promotional materials and web.
Distribute on-campus fliers
Prepare invitation lists
Host booth at related events  
Plan, coordinate, administer and track Institute on the Environment outreach activities, events and seminars; including, but not limited to: weekly Frontier Seminar Series, Momentum magazine event, annual Earth Day open house, E3 Conference, public outreach (i.e. State Fair or Living Green Expo) and additional/sponsored events. Provide events-related support for programs and projects within the Institute on the Environment.  
Please apply online, thank you.  
No Response  
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