University of Minnesota - Events Coordinator - Prin Ofc & Admin Specialist

Required/Preferred Qualifications	** This position is represented by AFSCME Clerical Bargaining Unit. Dues or Fair Share deduction will be made. ** Required Qualifications: High school graduate/GED and at least two (2) years of office and administrative experience working in a communications, marketing, public relations, hospitality management or related area. Relevant training/education may be substituted for some of the experience. Must have experience with event planning and coordination. Experience with MS Office Suite. Preferred Qualifications/Selection Criteria: Demonstrated interest in the environment. Willing to work a flexible schedule. Strong project management and organizational skills. Must be detailed and task-oriented. Ability to independently coordinate projects and effectively carry out implementation plans. Ability to thrive in a small, team-oriented office and be a self-starter. Strong written and verbal communication skills.
Duties/Responsibilities	Logistics: Reserve venue Set-up and maintain registration or RSVP system Arrange necessary catering, AV, entertainment, décor, promotional items, etc. Track/submit invoices and budget Print nametags and other on-site materials Create staff/volunteer schedule Order promotional items Manage exhibitors, as necessary Work with CPE, as needed Track all IonE events and report updates at staff meetings Be onsite at events for questions and trouble-shooting purposes Content/Speakers: Brainstorm and propose new ideas Survey researchers, fellows, etc. Track and study competitive events Assist with agenda Contact potential speakers and participants Confirm speaker details, seminar title, bio, AV needs, etc. Book travel/hotel arrangements Send thank you notes Promotion: Submit event details to free internal and external calendars Provide information to Marketing & Communications Manager and Senior Editor for advertising, press releases, promotional materials and web. Distribute on-campus fliers Prepare invitation lists Host booth at related events
Program/Unit Description	Plan, coordinate, administer and track Institute on the Environment outreach activities, events and seminars; including, but not limited to: weekly Frontier Seminar Series, Momentum magazine event, annual Earth Day open house, E3 Conference, public outreach (i.e. State Fair or Living Green Expo) and additional/sponsored events. Provide events-related support for programs and projects within the Institute on the Environment.
Application Instructions	Please apply online, thank you.
Does this position require a background check?	No Response
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