The Event and Conference Coordinator will manage and execute mid-level events in cooperation with internal departments for events both on and off campus. Assist with other large scale events and major campus events that are being planned in the department. Market and manage the operation of the summer conference program at Augsburg College. Event Planning & Management Act as project manager for parts of major events (including Homecoming, and Commencement) and manage, under supervision of the Director of Event and Conference Services, a variety of smaller events.
Partner with departments including Development, Alumni, Athletics and Student Activities. Schedule events and reserve campus spaces. Collaborate with Marketing and Communications to maintain master web calendar content of campus events and activities. Determine setup/floor plan using diagrams and campus maps. Assist in coordinating event décor and “event atmosphere.”
Coordinate setup/audio and visual needs with set-up crew and, when appropriate, with Technical Services Coordinator. Assist in coordinating with catering manager for events using food service. Attend events representing the college and follows thru on event logistics. Coordinate with Safety and Security - access, parking and safety logistics. Oversee Student Event Staff In conjunction with the Director of Events, hire and effectively lead a team of student workers to assist in the support and service of events and meetings. Communicate setup information to setup crew, custodial, security, AV, food service, parking, and public relations by email or verbally. Conduct regular and consistent training with staff regarding departmental policies, procedures and activities.
Oversee Summer Conference Operations Coordinate with summer conference clients to reserve space, contract and manage all on-site responsibilities (with assistance from ECS department staff and student staff). Oversee the summer conferences student staff, including the Guest Services staff which performs housekeeping duties in the dormitories. Maintain the master calendar and handle the majority of the summer conference program.
Creative, assertive and self-motivated. Ability to prioritize in a fast-paced environment with superb attention to detail. Excellent interpersonal skills, strong organizational skills, strong oral and written communication skills. Understanding of relevant organizational and business processes. Ability to multi-task and maintain deadlines. Ability to work effectively in a diverse work environment. Ability to be attentive to details, be accurate, be precise. Ability to lead/teach. Ability to work in a team environment; work independently or with little supervision Ability to reason/analyze. Ability to maintain confidentiality; demonstrate patience, understanding. Ability to show initiative. Ability to handle frequent interruptions. Ability to manage one or multiple projects.
BA/BS and three years relevant experience required. Experience working in higher education preferred Extensive knowledge of AV equipment preferred.
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