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Thursday, April 26, 2012

Augusoft - Event Coordinator

Job Description

Augusoft has an immediate opening for an experienced Events Coordinator who with limited direction can create, manage and publicize events and activities to enhance company brand and perform other related duties as assigned. Every detail including; research, planning, budgeting and coordinating events with campaigns is critical to this role. The Events Coordinator will also be responsible for managing many educational conferences attended, along with functioning as an Executive Administrator to the Director of Marketing and Business Development. This role supports a variety of key functions for marketing, customer service and sales and works with various department team members. The successful candidate will be highly detail oriented, self motivated, demonstrate initiative, possess excellent technical acumen skills and be a person who has a passion for excellence, values integrity, innovation and success.

Principal Responsibilities: · Initiate, plan, coordinate, publicize and manage Annual User Summit to ensure attendance and financial goals are met. Responsible for the budget, hotel and vendor negotiations, staff and session coordination, meetings and creation of materials and presentations. Work directly with the Director of Customer Service and other staff to develop session descriptions and manage event issues to ensure excellent staff and customer satisfaction ratings are achieved. · Plan, organize, coordinate and facilitate association conferences. Including but not limited to; managing budget, sponsorships, attendee registrations, client session participation, travel arrangements, trade show booth elements, shipping, tracking and other logistics. · Spearhead monthly company social events, coordinate and manage bi-annual and annual internal/external company events and handle company-wide travel logistics and arrangements. · Provide prospect/customer database research; conduct list development, enhance and maintain database; correspond and communicate pertinent information to team; work proficiently in CRM ( to document activities. · Report to team on; weekly, quarterly and yearly marketing activities. · Manage marketing interns when needed. · Implement and track Sales/Marketing department initiatives such as; preconference attendee lists, post conference emails, as well as other conference, sales, promotional and support projects.

Qualification Requirements · Bachelor’s degree in business administration, management, marketing or equivalent work experience is preferred. · Previous 4+ year’s business experience in event planning, executive administration and public relations, as well as knowledge of marketing principals. · Posses’ fundamentals of writing, composition, layout, photography and production of publications for the web as well as in print. · Ability to be responsible, accountable and results-driven while showing a positive attitude and outlook. · Possess excellent technical acumen with Microsoft, CRM and cloud-based tools/resources. Expertise with and Adobe Creative Suite is preferred.

Essential Skills · Enthusiastic, self-motivated, self-starter and maintains positive attitude. · Excellent time management and organizational skills; coordinate complex projects, meet deadlines and manage multiple tasks simultaneously. · Understand budgeting, financial expenditures and experienced with vendor supplier relationship management. · Meet session submission, ad placement, and shipping/handling logistic deadlines. · Respond to sensitive matters and/or situations with discretion sensitivity and confidentiality. · Establish and maintain productive relationships internal and externally. · Work independently or as a team player in a team environment. · Possess an eye for detail and have excellent verbal and written communication skills. · Professional phone presence, good listening skills and excellent grammar. · Ability to gather and interpret information for research and market anaysis. · Innovative and creative approach to distinguish events/promotions from competition. · Prepare clean, elegant presentations and edit, design a variety of materials. · Speak effectively in various public forums. · PC knowledge/experience and the ability to utilize the Microsoft Office suite of tools (Word, Excel and Powerpoint) for planning and administrative work.

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