Job Description
Augusoft has an immediate opening for an experienced Events Coordinator who with limited direction can create, manage and publicize events and activities to enhance company brand and perform other related duties as assigned. Every detail including; research, planning, budgeting and coordinating events with campaigns is critical to this role. The Events Coordinator will also be responsible for managing many educational conferences attended, along with functioning as an Executive Administrator to the Director of Marketing and Business Development. This role supports a variety of key functions for marketing, customer service and sales and works with various department team members. The successful candidate will be highly detail oriented, self motivated, demonstrate initiative, possess excellent technical acumen skills and be a person who has a passion for excellence, values integrity, innovation and success.
Principal Responsibilities: · Initiate, plan, coordinate, publicize and
manage Annual User Summit to ensure attendance and financial goals are
met. Responsible for the budget, hotel and vendor negotiations, staff
and session coordination, meetings and creation of materials and
presentations. Work directly with the Director of Customer Service and
other staff to develop session descriptions and manage event issues to
ensure excellent staff and customer satisfaction ratings are achieved. ·
Plan, organize, coordinate and facilitate association conferences.
Including but not limited to; managing budget, sponsorships, attendee
registrations, client session participation, travel arrangements, trade
show booth elements, shipping, tracking and other logistics. ·
Spearhead monthly company social events, coordinate and manage bi-annual
and annual internal/external company events and handle company-wide
travel logistics and arrangements. · Provide prospect/customer
database research; conduct list development, enhance and maintain
database; correspond and communicate pertinent information to team; work
proficiently in CRM (Salesforce.com) to document activities. · Report
to team on; weekly, quarterly and yearly marketing activities. ·
Manage marketing interns when needed. · Implement and track
Sales/Marketing department initiatives such as; preconference attendee
lists, post conference emails, as well as other conference, sales,
promotional and support projects.
Qualification Requirements · Bachelor’s degree in business
administration, management, marketing or equivalent work experience is
preferred. · Previous 4+ year’s business experience in event planning,
executive administration and public relations, as well as knowledge of
marketing principals. · Posses’ fundamentals of writing, composition,
layout, photography and production of publications for the web as well
as in print. · Ability to be responsible, accountable and
results-driven while showing a positive attitude and outlook. · Possess
excellent technical acumen with Microsoft, CRM and cloud-based
tools/resources. Expertise with Salesforce.com and Adobe Creative Suite
is preferred.
Essential Skills · Enthusiastic, self-motivated, self-starter and
maintains positive attitude. · Excellent time management and
organizational skills; coordinate complex projects, meet deadlines and
manage multiple tasks simultaneously. · Understand budgeting, financial
expenditures and experienced with vendor supplier relationship
management. · Meet session submission, ad placement, and
shipping/handling logistic deadlines. · Respond to sensitive matters
and/or situations with discretion sensitivity and confidentiality. ·
Establish and maintain productive relationships internal and externally.
· Work independently or as a team player in a team environment. ·
Possess an eye for detail and have excellent verbal and written
communication skills. · Professional phone presence, good listening
skills and excellent grammar. · Ability to gather and interpret
information for research and market anaysis. · Innovative and creative
approach to distinguish events/promotions from competition. · Prepare
clean, elegant presentations and edit, design a variety of materials. ·
Speak effectively in various public forums. · PC knowledge/experience
and the ability to utilize the Microsoft Office suite of tools (Word,
Excel and Powerpoint) for planning and administrative work.
Apply online now.
