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Tuesday, January 01, 2013

HealthFitness - Staffing & Event Coordinator

Job Description
HealthFitness, an award-winning provider of comprehensive health, fitness and condition management services for employers, has a great opportunity for a full-time Staffing and Event Coordinator at our Corporate Office in Minneapolis, MN. In this position you will be responsible for attracting, engaging, hiring, and on-boarding a team of qualified contingent and reliable health screening professionals. Duties will include the hiring process, selection process, recruitment/sourcing and scheduling process as well as staff retention.

SUMMARY
Associate will ensure worksite health screening events are properly staffed by identifying and scheduling the appropriate screening associates to events. This position plays a key role in communication with contingent staff including intensive phone and eMail communication, and management of screener databases.

JOB ACCOUNTABILITIES    (Duties & Responsibilities)              
This job is responsible for the performance of the following duties and responsibilities:

Primary:
  • Interview, screen, and build a qualified applicant pool of On-Call Screeners in targeted geographical areas.
  • Evaluate, assess, and select qualified candidates. 
  • Develop and cultivate on-going relationships with current associates and applicant pool to generate and maintain a pipeline of qualified and reliable on-call health screening individuals.
  • Build relationships with campuses and health related associations to attract qualified candidates.
  • Maintain and manage the intake of associates new-hire-paperwork, ensuring all legal documents are signed and submitted to Human Resources for associate payment.
  • Build relationships with third parties for external I-9 process management.
  • Assign and schedule worksite screening associates to events nationwide adhering to standard scheduling processes guidelines.
  • Ensure all worksite screening events are appropriately staffed in an efficient and timely manner based on individual client event requirements.
  • Adhere to travel budget and restrictions set forth by client.
  • Develop and cultivate professional relationships with worksite screening coordinators, event leads, contingent staff and corporate staff.
  • Maintain and reconcile screener and health educator staffing database, tracking tools, and mapping software.
  • Manage the screenings department eMail box.  Respond to messages promptly or filter questions to appropriate screenings personnel as appropriate.
  • Manage communication resources for screeners and health educators including daily and weekly eMail communication.
  • Point of contact for contingent staff regarding overall worksite screening questions.
  • Manages orientation process of newly hired contingent staff by gathering orientation documents for distribution.
  • Keying and interpreting client work orders for seminar event requests into SharePoint database.
  • Daily communication with Worksite Screening Coordinators regarding specific client event staff changes and/or concerns.
  • Tracking of contingent staff cancellations – managing re-confirming new staff to support clients’ request.
  • Manage vendor staffing and vendor scheduling with third party agencies.
  • Support RFP (request for proposals) through tracking and providing statistical data to senior level leaders.

Secondary:
  • Participate in the development/improvement of standard processes for the worksite screenings department.
  • Supports communication resources for screeners and health educators including contributing to the monthly worksite screening team newsletter.
  • Support contingent staffs’ weekly education training updates.
  • Projects and other Duties as assigned.

QUALIFICATIONS & REQUIREMENTS
The following minimum qualifications are required in order for an individual to perform the essential duties and responsibilities of this job:

Education, Experience and Certifications:
  • Bachelors’ Degree in human resources, business, or related field and prior staff scheduling experience, or an equivalent combination of education and experience.
  • Prior experience with event staffing in multi-site/multi-state locations and temporary staffing industry experience preferred. 
  • 1+ years experience in interviewing, recruiting, screening and selection required.
  • Knowledge of State and Federal employment laws.
  • Experience with Power Point, SharePoint, MapPoint and database applications preferred.
  • Knowledge of the health & wellness industry, including familiarity with biometric screening components preferred.

Other Knowledge, Skills & Abilities:
  • Demonstrated skill in the following areas: verbal and written communication, interpersonal relations, detail orientation, organization and prioritization.
  • Excellent analytical and problem solving skills, including basic math aptitude.
  • Driven towards change and process improvement.
  • Computer proficiency including MS Office products including Word, Outlook, Excel, PowerPoint SharePoint and Mapping Software.