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Friday, August 22, 2014

McNamara Alumni Center - Student Event Staff



Title:                           Student Event Staff

Hours:                         2-3 nights a week 5:00 to 10:00 pm generally, but varies as designated by the event schedule. Rotate Friday and Saturday shifts with 2 other team members (Weddings end at 1 am.)

Responsibilities:

Serve as venue representative for weeknight and weekend events: Assist in staffing weeknight and weekend events: As the primary contact for clients during their event, you review each event’s file and room setup, greet clients upon their arrival; facilitate any room setup changes; demonstrate AV equipment operation; check in with catering staff to confirm timelines of food service; serve as contact for outside vendors such as décor, parking, audio visual, DJs, etc. Complete event staffing reports and return to event coordinators. Prep for morning events. 

Perform event-related administrative tasks:
Filing; give tours to prospective clients; make floorplan updates; answer event and building phone lines; prepare marketing packets; process credit card payments .

Monitor facility condition, safety and security: Through cameras and perimeter surveillance, monitor and address issues that need attention—elevator and tunnel programming, vandalism and ajar doors. At shift’s end, secure all meeting rooms and gallery. Shut down and lock up building. 

Requirements:
Able to work independently, prioritizing and completing projects
Ability to perform basic AV operation (adjust sound levels, set-up podium and projector, etc.)
Resourceful and makes good judgments, especially when troubleshooting
Strong PC skills (MS Word, Excel, etc.)
Presents a neat and professional appearance
Ability to move and lift furniture, approximately 20 pounds
Some event planning experience is preferred but not required
Must be able to work 2-3 shifts per week consisting of either weeknights and/or weekends.

Send resume, cover letter and 2 references to:

Sara Ceder
Event Coordinator
McNamara Alumni Center
200 Oak Street SE 
Suite 100 
Minneapolis, MN 55455 
612-624-9005
sarac@umn.edu