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Wednesday, July 15, 2015

Director of Special Events - Minnesota Orchestral Association

The Minnesota Orchestra is the largest performing arts organization in the state and one of America’s top symphonic ensembles. Now in its second century, the orchestra continues a tradition of world-renowned artistic excellence, adventurous programming, and a visionary commitment to building the orchestra of tomorrow. The orchestra typically presents nearly 175 programs each year, primarily at its home venue of Orchestra Hall in downtown Minneapolis, a world-class performing arts center praised internationally for its acoustics.
Primary Purpose:
Plan, organize and execute all special events and projects to meet revenue goals set by the Association and Development department leadership. Responsible for budget management, execution of special events, managing support staff, consultants and volunteers working on specific events including the Symphony Ball.
Major Job Functions:
Event Management
  • Oversee the execution of all donor events, including Symphony Ball, Maestro’s Circle events, Annual Meeting, Laureate Society luncheon, Crescendo Project events and various other donor recognition and development events.
  • Develop and manage all event budgets.
  • Evaluate special events, modifying strategies and implementing refinements to achieve specific event goals and departmental objectives.
  • Contract and manage the use of external vendors to secure necessary services; negotiate pro-bono work and discounted services to reduce event costs.
  • Initiate and manage the development and production of all event-related graphic and printing projects.
  • Manage logistical aspects surrounding events, such as:
o Create event plan
o Invitations and other print materials
o Event flow and staffing
o Food/beverage, décor, and rentals
o Manage work of staff, consultants and volunteers assisting with events
Volunteer/Staff Management
  • Motivate and manage efforts of other MOA staff, Board members and volunteers who assist with special events.
  • Cultivate relationships with key donors; provide excellent customer service to volunteers, donors, hosts and others responsible for successful Orchestra events.
  • Oversee multiple volunteer committees for Symphony Ball and other events
  • Serve as communication liaison between volunteers and staff
  • Support volunteer driven objectives by, for example, providing history, materials, sending mailings, and attending meetings
  • Manage Special Events Coordinator
Bachelor’s degree with a minimum of five years experience organizing and executing events as well as managing staff members and volunteers. Ability to take initiative and work independently. Ability to work outside the traditional business hours as needed. Knowledge of computer software (Microsoft Word, Excel, PageMaker, Raiser’s Edge)

To apply, submit resume, cover letter, and salary expectations by clicking here.