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Thursday, August 25, 2016

Factory Motor Parts - Marketing Travel and Events Coordinator

Factory Motor Parts is looking for a dynamic and fast paced Marketing Travel and Events Coordinator to join the team at our corporate headquarters in Eagan.

The Travel and Events Coordinator supports the success of our customer and internal marketing promotional endeavors through the successful execution of all planning and coordination related to FMP’s customer and employee events, races, training, open houses and/or meetings for the FMP organization. Additionally, he/ she is responsible for all aspects of successful event execution, and serves as primary vendor liaison and contract administrator.


  • Manages the successful event planning and execution for corporate and regional events, as assigned. Duties include venue recommendations and selection, meal and hotel planning, rental and security, required travel arrangements, technology needs and alike.
  • Identify fiscal requirements and prepare budgetary recommendations for proper planning of regional events.
  • Coordinates procurement activities related to the events and stays within budgetary guidelines provided for such events. Responsible and accountable for accurate invoicing, payment, and reconciliation of each event.
  • Negotiates agreements with outside vendors and subcontractors to ensure lowest cost and highest quality of service and secures management approvals before proceeding. Engages management in negotiations of larger events as appropriate.
  • Develops and disseminates the related marketing/event communications and collateral including pre-and post-communications to stakeholders and participants including memos, overview documents, brochures or other marketing collateral, logistical instructions, shipping details, etc. Communicates via mail, email, conference calls, and website or through other electronic media and is mindful of the most efficient, cost effective and appropriate means of dissemination of the communications.
  • Leads and coordinates the activities of event-assigned personnel and outside subcontractors and/or contracted vendors.
  • Maintains and provides monthly updates to Event Calendar for Marketing team and Leadership.
  • Keeps management apprised of any concerns regarding marketing expenses or trends versus budgets. Provide feedback to Finance in annual event planning budget process or as requested as to projected fiscal requirements and any recommendations as to changes or additions to historical events or meetings.
  • Responsible for proper utilization of internal online tools for program and event creation, implementation, and registration and provides training as to their proper use as needed.
  • Acts as liaison with Company’s Travel Agency. Maintains and is resource for hotel negotiated contracts and rates, airline group travel rates and contracts, rental car contracts and maintains databases related to each regional hotel list along with posting database for reviews yearly.
  • Maintains Internal Travel Website including Q & A’s and other matters related to company travel or as instructed by Controller.
  • Coordinates with the Marketing Incentives Processors the sourcing, pricing, fulfillment, communication and billing, associated with the use of the FMP company store.
  • Effectively organize and prioritize multiple tasks while maintaining attention to detail and accuracy.
  • Strong social and interpersonal skills that relate well to internal and external customers.
  • Proven problem solving skills with the ability to multi-task.
  • Effective communications, both verbal and written, with all levels of the organization
  • Advanced computer skills including Microsoft Office Suite (i.e. Word, Excel, Publisher, PowerPoint).
  • Ability to work in a fast-paced, ever-changing environment, with shifting priorities.
  • Familiarity with shipping tools, vendors and general event logistic applications/software.

  • Bachelor’s Degree in business or marketing or related program.
  • Minimum of three (3) years event marketing administration and management experience.
  • Customer centric and Team player as well as a strong cross functional partner.
  • Excellent time management skills; ability to manage multiple details and deadlines in a fast-paced environment; excellent oral and written presentation skills
  • Pro-active self-starter requiring little tactical supervision and having "get-the-job-done" attitude.
  • A strong commitment to the Sales Force, Employees and Customers
  • Travel outside of MSP area may be required when duties necessitate on-site support.

    An industry leader, FMP offers a well-balanced compensation and benefits programs, including medical, dental, life, 401K with match, profit sharing, paid holidays/vacation/sick time + much more. Salary is based on experience and job performance.

    If you are ready for a new destination, we would like to hear from you. Please visit our website to apply online!

    Drug screen and background check administered as a condition of employment.
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    • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
    • Please view Equal Employment Opportunity Posters provided by OFCCP here.
    • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
    Apply online now.